ON THE DAY COORDINATION

Relax, We’ve Got This

You’ve planned it all—now it’s time to actually enjoy it. Our on-the-day coordination package is designed for couples who want to hand over the reins and step into their celebration stress-free.

A few weeks before your wedding, we’ll jump in to fine-tune logistics, coordinate with vendors, confirm every last detail, and make sure everything runs smoothly behind the scenes. On the day, we’re there to manage the timeline, keep things flowing, and handle any surprises discreetly - so you don’t have to.

From identifying and solving issues with planning, to cueing your entrance music and to making sure the champagne is always topped up, we’ll be your calm in the chaos, your extra set of eyes, and your ultimate problem solver.

Your job? Soak it all in. We’ll handle the rest.

What’s Included?

6 Week Handover

We’ll take over the reins and manage your celebration from 6 weeks out - this gives you plenty of time to refine, relax and look forward to the day.

Onsite Delivery

We’ll be with you for 10 hours on the day of your celebration in order to coordinate suppliers, work with service providers, and be the point of call for any guest queries.

Easy communication

Online access to all planning documents, unlimited consultations via email and/or telephone & up to two face-to-face meetings to run through the details.

A stress-free wedding day

A seamless wedding day starts with a well-structured plan. As your coordinators we’ll create detailed runsheets for your vendors, bridal parties, family and MC - ensuring every moment flows effortlessly and everyone knows where they’re supposed to be, by when.

From the morning preparations to the final farewell. We’ll liaise with vendors, manage the schedule, and handle any last-minute adjustments so you can stay present, soak in the joy, and celebrate without a single worry.

Attention to Detail

We’ll join you for a visit to your chosen venue, where we can provide additional advice on space, logistics and timings based on what’s available. Before the wedding day we’ll walk you and you bridal parties through a 1 hour ceremony rehearsal to make sure everyone knows the plan and that your ceremony procession is timed to perfection.

Investment from:
$1500 (Up to 50 guests)
$2500 (50+ guests)

Get into the details…

  • Schedules & Runsheets

    Everyone involved with your day will\ know what’s happening and where to be - vendors, bridal parties, family and MC!

  • Vendor Liaison & Management

    From final confirmations to troubleshooting on the day, we’ll be the go-to for your suppliers—ensuring everyone is where they need to be and working in sync behind the scenes.

  • Set-up Oversight

    We’ll oversee the styling setup and layout so your vision is brought to life exactly as planned - no asking family or the bridal party to do the heavy lifting.

  • Onsite Coordination

    We’ll be with you for site visits, rehearsals and the big day itself. With all of the skills, staff and tools needed - you just have to relax and enjoy yourself!

Here’s what a previous couple had to say…

Olivia & Rowen - November 2023

“Alicia is an absolutely incredible asset to help you plan your special day. We were organising our Wellington wedding from Melbourne and communicating with Alicia from across the ditch was so easy.

She took away every possible thing we (or my mum) could think to stress about, the answer was always "Alicia's on it". On the day she felt like part of our bridal party, except she kept us all on track, well lubricated, and FED.

Honestly, everyone needs an Alicia on their big day, she helped make it the best day of our lives, can't recommend her enough .”

Olivia & Rowen’s day was beautifully captured by Patina Photo